Clinics · Greater Montreal
Automation for clinics: text reminders, intake forms and a cancellation list
For physiotherapy, chiropractic, osteopathy and massage therapy clinics. Reminders get confirmed with a single reply, intake forms reach the file before the visit, and freed-up slots get filled. No text ever contains health information.
Greater Montreal · on site or by video · in French and English
What we automate
Four tasks that come back every week
These are the four scenarios of the clinic demo. It plays them over a typical week, with a fictional clinic and patients, and estimates what they would be worth to you from your own numbers.
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Appointment reminders
Every patient gets a reminder 48 hours before their appointment and can confirm or reschedule with a single reply. Your schedule confirms itself, and the texts carry no health details.
- In the demo (fictional)
- 18 of 19 appointments confirmed
- 0 reminder calls
- No health details by text
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Intake forms
As soon as a new patient books, they get a secure link to their intake form. Their answers go straight into their file: no paper, no retyping, and the first visit starts on time.
- In the demo (fictional)
- File complete before the visit
- 10 minutes saved per new patient
- 0 manual data entry
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Treatment follow-up
Many patients stop partway through treatment without saying so. Kalman spots those who haven’t booked their next visit and writes to them at the right time, on behalf of their practitioner, so they finish what they started.
- In the demo (fictional)
- Patient back
- +$285 in visits
- 4 personal follow-ups
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Cancellation list
When a patient cancels at the last minute, the slot is offered to patients waiting for an earlier appointment. The first to reply gets it, and your schedule stays full.
- In the demo (fictional)
- Slot filled in 7 minutes
- +$95 recovered
- 0 calls from the front desk
The automations connect to your booking software and current tools when they allow it. The audit checks what is possible with yours before any quote.
How it works
From first call to autopilot
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Step 01 · Pre-flight
Audit
We look at your typical week, at your clinic or by video, and find the three tasks that cost you the most time. We talk about processes, never patients.
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Step 02 · Flight plan
Plan
Within three business days: what to automate, with which tools, the hours you’d get back estimated from your own numbers, and the price.
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Step 03 · Takeoff
Build
We build in your accounts, test with fictional data, then train your team.
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Step 04 · Cruise
Autopilot
We measure again at 30 and 60 days, the same way as at the start, and adjust.
Your data
The rules we follow in a clinic
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No health information by text
A text contains the date, the time and the practitioner’s first name. Never a diagnosis, a treatment or a reason for the visit.
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Nothing leaves your systems
The automations run in your accounts, with access you control. We test with fictional data, without copying any record elsewhere.
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Your professional order has the final say
It may set rules on what you write to patients and on your advertising. The messages follow them, and we don’t offer to automate review or testimonial requests.
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You approve what matters
Every message can wait for your OK before it goes out. Simple reminders go out on their own when you decide they should.
Where
Across Greater Montreal, on site or by video
Montreal, Laval, Longueuil and the South Shore out to Saint-Jean-sur-Richelieu and Vaudreuil-Dorion, the North Shore out to Mirabel and Terrebonne. The audit and training happen at your clinic or by video, whichever suits you, in French or English.
FAQ
Questions from clinics
Do we need to change our booking software?
No. Kalman connects to the tools you already use when they allow it. The audit checks what your software allows before any quote.
Will patients get texts without my knowing?
No. You choose which messages go out on their own and which wait for your OK.
How much does it cost?
Every project gets a fixed-price quote after the audit. The five founding clients get a reduced rate, locked for 12 months.
Are the patients in the demo real?
No. The demo uses a fictional clinic and patients. No real data is used in it.
Get started
Five founding-client spots
A free audit, a founding rate locked for 12 months and priority onboarding. We measure together what the automations change, and nothing is published without your approval.